MileageSheet
Monthly mileage, without the spreadsheet chase
Log journeys, apply HMRC approved mileage rates, and give administrators a clear view of claims — in the browser, not another workbook.
March mileagesheet
Illustrative · not a live capture
Journeys
Manchester → Leeds
Business · 12 Mar
43.8 mi
Leeds → Harrogate
Site visit · 12 Mar
17.2 mi
Return to Manchester
Business · 12 Mar
45.1 mi
Rate cue
Cars and vans · tax year to date
Also on sheet
- Subsistence1
- Expenses2
Numbers from the live product story
Figures published on mileagesheet.co.uk — used here as existing product marketing claims, not as independently audited guarantees.
- of users submit monthly mileage on time
- 93%
- of those submissions take less than 5 minutes
- 69%
- reported reduction in organisation-wide mileage administration
- 41%
No additional hardware or software required — browser access only.Published on mileagesheet.co.uk.
From journey to monthly sheet
Staff record business journeys. Remuneration calculations help apply the right rates. Administrators review organisation claims without hunting for the latest workbook.
Automatic distance and remuneration support to speed entry and tighten quality control on each trip.
March mileagesheet
Illustrative · not a live capture
Journeys
Manchester → Leeds
Business · 12 Mar
43.8 mi
Leeds → Harrogate
Site visit · 12 Mar
17.2 mi
Return to Manchester
Business · 12 Mar
45.1 mi
Rate cue
Cars and vans · tax year to date
Also on sheet
- Subsistence1
- Expenses2
Keep related claims with mileage on each monthly sheet so administrators are not chasing separate files.
One monthly sheet
Illustrative · journeys + subsistence + expenses
Journeys
- Site visits4
- Meetings3
- Total miles168.6
Subsistence
- Day rates2
- Overnight1
Expenses
- ParkingLogged
- TollsLogged
Organisation-level visibility across current and historic claims without opening a dozen workbooks.
Organisation claims
Illustrative admin view · not a live capture
Sheets in progress
18
Submitted
42
Departments
6
A. Smith
Field services
Submitted
178.0 mi
C. Jones
Inspections
In progress
88.2 mi
E. Patel
Regional office
Submitted
254.9 mi
Inbuilt mileage and subsistence rates aligned with tax guidelines, plus grouped schemes when policy needs it. Rates and currency are configurable.
Guideline rate structure
Illustrative diagram of banded UK-style rates · not official HMRC guidance
Vehicle types
Cumulative distance bands (tax year)
- Band 1First 10,000 mi
- Band 2Over 10,000 mi
MileageSheet applies inbuilt guideline rates and can use custom schemes for grouped users. Your organisation remains responsible for choosing rates that match policy.
Built for UK reimbursement workflows
Spreadsheet mileagesheets break under engine bands and cumulative distance. MileageSheet keeps journeys, rates, and related claims in one browser experience — without inventing fleet GPS.
For Claimants
A mileagesheet people will actually finish.
Record journeys with calculation support for distance and remuneration. Add subsistence and expenses on the same monthly sheet. Access from desktop, tablet, or phone.
March mileagesheet
Illustrative · not a live capture
Journeys
Manchester → Leeds
Business · 12 Mar
43.8 mi
Leeds → Harrogate
Site visit · 12 Mar
17.2 mi
Return to Manchester
Business · 12 Mar
45.1 mi
Rate cue
Cars and vans · tax year to date
Also on sheet
- Subsistence1
- Expenses2
For Administrators
See the organisation, not a pile of files.
Organisation-level reporting across current and historic claims. Standard guideline rates plus custom schemes. Manage users and groups. Export user-generated records as CSV. Daily cloud backups for continuity.
Organisation claims
Illustrative admin view · not a live capture
Sheets in progress
18
Submitted
42
Departments
6
A. Smith
Field services
Submitted
178.0 mi
C. Jones
Inspections
In progress
88.2 mi
E. Patel
Regional office
Submitted
254.9 mi
Rates & Schemes
Guideline rates and your own schemes.
Inbuilt mileage and subsistence rates support tax-guideline allowances. When policy differs by role, custom rates can be applied to groups of users. Rates and currency are configurable — your organisation remains responsible for choosing rates that match policy.
Guideline rate structure
Illustrative diagram of banded UK-style rates · not official HMRC guidance
Vehicle types
Cumulative distance bands (tax year)
- Band 1First 10,000 mi
- Band 2Over 10,000 mi
MileageSheet applies inbuilt guideline rates and can use custom schemes for grouped users. Your organisation remains responsible for choosing rates that match policy.
A mileagesheet people will actually finish.
Record journeys with calculation support for distance and remuneration. Add subsistence and expenses on the same monthly sheet. Access from desktop, tablet, or phone.
See the organisation, not a pile of files.
Organisation-level reporting across current and historic claims. Standard guideline rates plus custom schemes. Manage users and groups. Export user-generated records as CSV. Daily cloud backups for continuity.
Guideline rates and your own schemes.
Inbuilt mileage and subsistence rates support tax-guideline allowances. When policy differs by role, custom rates can be applied to groups of users. Rates and currency are configurable — your organisation remains responsible for choosing rates that match policy.
March mileagesheet
Illustrative · not a live capture
Journeys
Manchester → Leeds
Business · 12 Mar
43.8 mi
Leeds → Harrogate
Site visit · 12 Mar
17.2 mi
Return to Manchester
Business · 12 Mar
45.1 mi
Rate cue
Cars and vans · tax year to date
Also on sheet
- Subsistence1
- Expenses2
Organisation claims
Illustrative admin view · not a live capture
Sheets in progress
18
Submitted
42
Departments
6
A. Smith
Field services
Submitted
178.0 mi
C. Jones
Inspections
In progress
88.2 mi
E. Patel
Regional office
Submitted
254.9 mi
Guideline rate structure
Illustrative diagram of banded UK-style rates · not official HMRC guidance
Vehicle types
Cumulative distance bands (tax year)
- Band 1First 10,000 mi
- Band 2Over 10,000 mi
MileageSheet applies inbuilt guideline rates and can use custom schemes for grouped users. Your organisation remains responsible for choosing rates that match policy.
Built for reimbursement — not fleet tracking
MileageSheet is for organisations that compensate staff for using their own vehicles on business. It is not a fleet transportation or real-time vehicle tracking system. Software supports administration; it does not, by itself, make you tax compliant — that depends on accurate data and your policies.
Read ourTerms of Usefor how responsibilities are allocated, or theFAQfor compliance caveats in plain language.
Ready to tidy up mileage administration?
Tell us about your organisation and how you handle claims today. We will follow up at the email you provide.
Contact usSimple annual pricing, for UK organisations.
Subscription only — billed annually. No monthly toggle.
Illustrative annual subscription tiers for planning conversations — not a live checkout. Prices and limits may change before billing launches.
Starter
For smaller teams introducing browser-based mileage sheets.
£480per year
- Journey calculations with rate support
- Subsistence & expenses on monthly sheets
- Inbuilt guideline rates
- CSV export of user-generated records
- EEA-hosted cloud storage
Team
For organisations that need administrator visibility across claimants.
£1,440per year
- Everything in Starter
- Organisation-level reporting
- Custom rate schemes for user groups
- Online support and ticketing
- Daily cloud backups
- Multi-device browser access
Organisation
For larger rollouts and tailored onboarding conversations.
£3,600per year
- Everything in Team
- Priority onboarding discussion
- Guidance on rate schemes and rollout
- Named contact for administrative queries
- Flexible claimant capacity (discuss)
Common Questions
A short sample — the full FAQ covers rates, workflows, hosting, and compliance caveats.
Who should use MileageSheet?
Organisations where staff use their own vehicle for business and are financially compensated in line with tax guidelines. Typical users include public-sector bodies, charities, professional services firms, and private employers that still run monthly mileagesheets in Excel or on paper.
Can we export our data?
Yes. Journeys, subsistence, and expenses records may be exported as CSV files for user-generated data. Exports are intended to help you work with your own records outside the product.
Does the software make us tax compliant?
No. Software alone cannot make you tax compliant. MileageSheet can support compliant mileage administration when users supply accurate data and your organisation reviews submissions against its policies and applicable HMRC guidance. Compliance is always your responsibility.
Where is our data stored?
Product data is stored on Amazon Web Services (AWS) in the European Economic Area. The European Economic Area is currently recognised by the UK for transfers of personal data from the UK.
Can we customise the rates we pay?
Yes. You can customise rates across groups of users — for example directors or other schemes your organisation defines — alongside inbuilt guideline rates.
Who should not use MileageSheet?
It is not suitable if you need fleet transportation management or real-time vehicle tracking. Those problems belong to specialised fleet or telematics products. MileageSheet is built around reimbursement administration, not live GPS monitoring.