How it works
A browser-based mileagesheet for claimants and a clearer administrative picture for the people who review them.
March mileagesheet
Illustrative · not a live capture
Journeys
Manchester → Leeds
Business · 12 Mar
43.8 mi
Leeds → Harrogate
Site visit · 12 Mar
17.2 mi
Return to Manchester
Business · 12 Mar
45.1 mi
Rate cue
Cars and vans · tax year to date
Also on sheet
- Subsistence1
- Expenses2
Journeys
Record routes with map context
Log business journeys with origin, destination, date, and purpose — with calculation support for distance and remuneration so monthly sheets stay consistent.
March mileagesheet
Illustrative · not a live capture
Journeys
Manchester → Leeds
Business · 12 Mar
43.8 mi
Leeds → Harrogate
Site visit · 12 Mar
17.2 mi
Return to Manchester
Business · 12 Mar
45.1 mi
Rate cue
Cars and vans · tax year to date
Also on sheet
- Subsistence1
- Expenses2
Subsistence
Hours bands and overnight on the same sheet
Choose subsistence options that travel with mileage — including clear hours bands and overnight — so related claims stay together for review.
One monthly sheet
Illustrative · journeys + subsistence + expenses
Journeys
- Site visits4
- Meetings3
- Total miles168.6
Subsistence
- Day rates2
- Overnight1
Expenses
- ParkingLogged
- TollsLogged
Expenses
See expenses alongside mileage reporting
Keep expenses with the monthly mileagesheet and give administrators a clearer view of related claims over time — without chasing separate workbooks.
Organisation claims
Illustrative admin view · not a live capture
Sheets in progress
18
Submitted
42
Departments
6
A. Smith
Field services
Submitted
178.0 mi
C. Jones
Inspections
In progress
88.2 mi
E. Patel
Regional office
Submitted
254.9 mi
Users
Manage people and groups
Invite users and assign groups so administrators can apply the right schemes and keep organisation access organised.
Organisation claims
Illustrative admin view · not a live capture
Sheets in progress
18
Submitted
42
Departments
6
A. Smith
Field services
Submitted
178.0 mi
C. Jones
Inspections
In progress
88.2 mi
E. Patel
Regional office
Submitted
254.9 mi
Custom Rates
Guideline rates and your own schemes
Inbuilt mileage and subsistence rates support tax-guideline allowances. When directors or other groups need different schemes, custom rates can be applied. Rates and currency are configurable — your organisation remains responsible for validating journeys, rates, and submissions against employer policy and applicable HMRC guidance.
MileageSheet does not provide tax advice. Software alone does not make an organisation tax compliant. Sample rate tables may show example currency — rates and currency are configurable.
Guideline rate structure
Illustrative diagram of banded UK-style rates · not official HMRC guidance
Vehicle types
Cumulative distance bands (tax year)
- Band 1First 10,000 mi
- Band 2Over 10,000 mi
MileageSheet applies inbuilt guideline rates and can use custom schemes for grouped users. Your organisation remains responsible for choosing rates that match policy.
Secure European hosting
Product data is stored on Amazon Web Services (AWS) in the European Economic Area — useful context for organisations that care where claim data lives. Daily cloud backups support continuity. SeeSecurityfor more detail.
Who it is — and is not — for
Good fit
Organisations where staff use their own vehicles for business activities and are financially compensated in accordance with tax guidelines.
Not a fit
Organisations that need fleet transportation management or real-time vehicle tracking. Those needs belong to specialised fleet solutions.
Ready to tidy up mileage administration?
Tell us about your organisation and how you handle claims today. We will follow up at the email you provide.
Contact us